Fractional Compliance Services: Regulatory Expertise to Protect and Empower Your Practice

In the highly regulated dental industry, maintaining compliance with laws such as HIPAA and HITECH is critical to protecting patient data, avoiding penalties, and ensuring operational continuity. However, navigating complex regulations and staying updated with changing requirements can be overwhelming for busy practices and DSOs. InTech Together’s Fractional Compliance Services provide expert guidance and hands-on support, helping your practice meet and maintain compliance standards without the cost of a full-time compliance officer.

Our tailored approach includes expert consultations, assistance with audits, and employee training, ensuring your practice operates securely and confidently in today’s regulatory environment.

What Are Fractional Compliance Services?

Fractional Compliance Services offer part-time, on-demand access to compliance experts who provide the strategic insights and operational support needed to maintain regulatory adherence. Unlike hiring a full-time compliance officer, fractional services offer flexibility and cost savings while delivering the same high level of expertise.

Key Roles of a Fractional Compliance Consultant:

• Analyze your current compliance posture and identify gaps.
• Develop and implement strategies to meet regulatory requirements.
• Provide ongoing support for audits, documentation, and staff training.
• Stay updated on evolving regulations and ensure your practice remains aligned.

Why Compliance Is Critical for Dental Practices and DSOs

Dental practices handle large volumes of sensitive patient information, including health records and payment data. Any breach or failure to comply with regulations such as HIPAA can result in severe consequences, including:

• Financial Penalties: Non-compliance fines can range from $100 to $50,000 per violation, with annual penalties reaching $1.5 million.
• Operational Disruptions: Regulatory audits or breaches can halt operations and damage your practice’s reputation.
• Loss of Patient Trust: Patients expect their data to be handled securely, and non-compliance can erode that trust.

InTech Together’s Fractional Compliance Services provide the tools and expertise needed to navigate these challenges effectively, allowing you to focus on delivering exceptional patient care.

Key Services Offered by Our Fractional Compliance Experts

1. Expert Consultation on Regulatory Requirements
Understanding and adhering to regulations like HIPAA and HITECH can be complex, especially as rules evolve. Our experts provide clear, actionable guidance tailored to your practice’s needs.

• Assess your current compliance posture to identify vulnerabilities and gaps.
• Develop customized strategies to align your practice with regulatory standards.
• Provide ongoing updates and insights to ensure adherence to new or changing requirements.

2. Assistance with Audits and Documentation Preparation
Regulatory audits can be daunting, especially for practices unprepared for the detailed documentation and evidence required. InTech Together ensures you’re ready for every step of the process.

• Prepare and organize necessary documentation for audits and inspections.
• Conduct mock audits to identify and address potential areas of concern.
• Represent your practice during regulatory reviews to ensure smooth interactions with auditors.

3. Tailored Employee Training on Compliance Standards
Compliance is a team effort, and ensuring your staff understands their roles and responsibilities is essential. Our training programs empower employees to uphold compliance standards confidently.

• Provide hands-on training sessions tailored to your practice’s specific needs.
• Educate staff on HIPAA, HITECH, and other applicable regulations, focusing on practical applications.
• Conduct ongoing refresher courses to ensure your team remains informed and vigilant.

Common Challenges Addressed by Fractional Compliance Services

1. Regulatory Complexity: Navigating HIPAA, HITECH, and other regulations can be overwhelming without dedicated expertise.
2. Audit Anxiety: Preparing for regulatory audits often feels stressful and time-consuming.
3. Inconsistent Employee Awareness: Staff members may lack the knowledge needed to handle sensitive data securely.
4. Evolving Requirements: Keeping up with changing regulations is challenging for practices without full-time compliance officers.

InTech Together addresses these challenges with proactive, tailored solutions that ensure your practice remains secure and compliant.

Benefits of Fractional Compliance Services for your DSO with InTech Together

1. Cost-Effective Compliance: Access expert guidance without the expense of a full-time hire.
2. Enhanced Security: Reduce the risk of breaches and non-compliance with robust strategies and systems.
3. Audit Preparedness: Be ready for audits and inspections with organized documentation and mock audits.
4. Staff Empowerment: Equip your team with the knowledge and tools needed to maintain compliance daily.
5. Regulatory Confidence: Stay ahead of evolving laws and standards with ongoing updates and expert insights.

How InTech Together Stands Out in Compliance Services

1. Dental-Specific Expertise: Our team specializes in the unique regulatory requirements of dental practices and DSOs, ensuring tailored solutions that align with industry standards.
2. Proactive Approach: We help you identify and address compliance gaps before they become problems, reducing risks and penalties.
3. Comprehensive Support: From audits to training, we provide end-to-end compliance services that meet your practice’s needs.
4. Pod-Based Teams: Familiar team members deliver personalized, consistent service, building trust and understanding your practice’s history.
5. Flexibility and Affordability: Our fractional model allows you to access high-level expertise when you need it, without the cost of a full-time hire.

Steps to Engage Fractional Compliance Services

1. Initial Assessment: Conduct a thorough evaluation of your practice’s compliance posture to identify vulnerabilities and opportunities for improvement.
2. Strategy Development: Develop a customized compliance plan that addresses regulatory requirements and aligns with your practice’s operations.
3. Implementation: Deploy policies, procedures, and systems to meet compliance standards.
4. Training and Documentation: Educate staff on compliance responsibilities and prepare documentation for audits and reviews.
5. Ongoing Support: Provide continuous monitoring, updates, and guidance to maintain compliance as regulations evolve.

Real Results

Challenge: A multi-location DSO struggled to prepare for an impending HIPAA audit and lacked a cohesive compliance strategy.
Solution: InTech Together conducted a comprehensive compliance assessment, implemented updated policies, and trained employees across all locations. Our team also prepared and organized documentation for the audit.
Results: The DSO passed the audit with no violations, improved staff confidence in compliance practices, and established a long-term plan for maintaining regulatory adherence.

Protect Your Practice with InTech Together

Compliance is not optional—it’s essential for safeguarding your practice and maintaining patient trust. With InTech Together’s Fractional Compliance Services, you’ll gain access to expert guidance, proactive strategies, and comprehensive support to navigate the complexities of regulatory requirements. From audits to employee training, we ensure your practice remains secure and compliant at every step. Contact us today at 940-215-1830 or visit our website to schedule a consultation and discover how our compliance experts can support your practice.